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Henderson Meet Information

MIKE HENDERSON
JUNIOR HIGH BOYS & GIRLS
STATE TRACK & FIELD MEET
Saturday, May 7, 2016

Girls - WAUKEE High School Track
Boys - AMES High School Track 

No coolers or tents are allowed, per meet management. 

9:00 a.m. - Field Events 10:00 a.m. Track Events Begin


            NO ENTRIES ACCEPTED AFTER THE CLOSING DATE of MONDAY, MAY 2nd AT 11:59 pm. 


Admission
  • Admission will be $7.00 for adults and $5.00 for students.
  • Programs will be available for $3.00 while supplies last.
Meet volunteers are Welcome.  Please Read the volunteer information below .
 
Meet Coordinators & Meet Information Contacts

GIRLS Eric Cogdill 
      Cell(515) 460-0699          

For fastest response, use text. 

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BOYS Eric Cogdill
Cell(515) 460-0699

For fastest response, use text. 

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Dear Coaches,
We are excited to announce the upcoming State Jr. High Girls & Boys Track & Field Meet and all pertinent information necessary for your athletes to participate. The meet will be contested at Ames High School (Boys) and WAUKEE High School (Girls) with Field events starting at 9:00 am and running events at 10:00am. Please note all events are contested as finals. The first running event will be the 4 X 800m Relay at 10:00am. Both sites provide outstanding facilities including a new track and jumping surfaces.  Both facilities will be timed with the Finish Lynx Systems (Fully Automatic Timing System) this year.

What a great opportunity to promote the sport of track & field to 7th & 8th grade athletes!!  Large numbers of participants are expected which would make the conducting of a one day co-ed meet very difficult. We will be using the same entry system as last year and  have again extended the closing deadline to ELIMINATE on-site entries. There will be no scratch meeting before the meet begins. THERE WILL BE NO EMERGENCY CHANGES ON MEET DAY.   You are encouraged to look at the meet program up on the web Friday morning to be sure that all athletes are registered.  Please don't hesitate to contact us if you have any questions concerning participating in the meet.

Good luck with your season and we look forward to seeing you and your athletes May 7th, 

Eric Cogdill - Boy's Meet Coordinator & Girl's Meet Coordinator 

  

General Meet & Participation Instructions

Event Participation & Limitations:

• A complete schedule of events will be contested in 7th & 8th grade divisions.  All-Star teams and relays or combined teams from different Jr. Highs, is strictly prohibited. Each athlete must compete for the school which they attend.  Please enter your athletes according to the school in which they attend and their appropriate grade. 7th graders may run with eight graders from the same school for relay events but they must run in the eighth grade division, that 7th grade athlete may return to the 7th grade venue to complete in 7th grade individual events.


• Normal junior high rules for events and limitations will be observed.  Each competitor may participate in a total of four events of which no more than 3 can be running.  This meet does not count toward your season meet limitation.


• The IGHSAU and IHSAA high school Track and Field rules will be followed. Medical alert medals should be taped to the body.  Watches may be worn and must be Non-GPS types.  If a parent is bringing their child for individual events or a small group that could include relays, it would help ease the process of officiating the meet if they would be allowed to borrow the school issued uniform.

Sportsmanship-It is the clear obligation of contestants and coaches in all interscholastic competitions to practice the highest principles of sportsmanship and ethics of competition. The governing organization shall have authority to penalize any contestant or coach in violation of this obligation.

• Each school may enter a maximum of two entries in each event (including relays) except for the 4 x 100 meter (four entries allowed).  Any attempt to compete more than two entries in any other event will cause disqualification of ALL entries in the event and ALL times or distances will be erased from the data base for that school.
• Schools with 2 relays winning top 6 place medals will be allowed to keep the medal but the team points will be shuffled down to the appropriate school.
Attention Coaches:
Keeping safety in mind, athletes will not be allowed to begin warming up for field events until the event official is on hand to direct traffic. Please do not allow your athletes to start their warm-up until the official is on site. We will have the official in place at least 30-45 minutes prior to the event start. For the safety of others, once the event starts warm-up throws are not allowed outside of the official landing sector.

Event Entry Procedures

Event Participation & Limitations:

• On-line Entries Only.
• Every school will make up their own user name and password.  This user name and password can used year after year, if you don’t remember last year’s password just make a new one.  When you enter your Team Name, you must include if you are in the Large Division (which is 4A or 3A) and Grade (7th or 8th) or Small Division (which is 2A or 1A) and Grade (7th or 8th).  If you have a question about what classification you are in consult the http://www.iahsaa.org and click on Track and Field Classification. We will follow the High School Classification for the high school the Junior High Athlete will attend in the future. This information is required in your entry procedure. You must indicate Large or Small School.


(Entries Begin Monday, April 4, 2016 at 7:30 am)
ENTRIES will only be accepted on-line at:


7th Grade Girls Small School Entries Only:  http://www.aspimeetz.com/23196

7th Grade Girls Large School Entries Only: http://www.aspimeetz.com/23195

8th Grade Girls Small School Entries Only: http://www.aspimeetz.com/23198

8th Grade Girls Large School Entries Only: http://www.aspimeetz.com/23197

7th Grade Boys Small School Entries Only:http://www.aspimeetz.com/23192

7th Grade Boys Large School Entries Only:http://www.aspimeetz.com/23190

8th Grade Boys Small School Entries Only:http://www.aspimeetz.com/23194

8th Grade Boys Large School Entries Only: http://www.aspimeetz.com/23193

 

  • Make sure you delete the athletes that are not competing. When you sign in to the Aspi Entry Site your past roster may be automatically imported. Make sure you check under "MY ENTRIES" and delete last years' 8th grade athletes and update your roster or you will be charged for everyone on your roster. We will allow payment online this year using a credit card. Payment must be made online or send via US post by the Due Date or you athletes will not be seeded.
  • Make sure you are on the correct entry site for the correct grade and gender. Do Not enter your complete 7th and 8th grade teams on one site. 7th graders on 7th grade site and 8th graders on 8th grade site with the exception of 7th graders that are moving up to complete an 8th grade relay team.
  • Team name should include: Team name and grade number, such as, Woodbine 7 small, abbreviation: Wdb7, Marshalltown 8 large, Mlt8. 
  • • Initially fill in the “Sign Up” on the left side of the screen. Future visits to the website to update your entries, use the “Log In” on the right side of the screen.  Always remember to save any new updated information by clicking the “Save Without Declaring” button.
    • Use the “Save Without Declaring” button up to the point until you have all entry information completed.  You must “Declare” your entry by the Closing Date of Monday, May 2, 2016 at 11:59 pm.  As has been the policy of recent years, the closing date is much closer to the event to allow for adequate preparation.  And, again, there are no entries the day of the meet.
     This year you will be able and required to enter the names of the relay athletes. You will do this from a drop down menu on the relay page. Each athlete must be included in your initial team roster to have their names included in the list on the drop down menu.

Please do not be intimidated by this process.  The really nice thing about this system is that coaches have complete control of their entries up to the final declaration date.  If you have problems do not hesitate to call the Meet Coordinator.
• Please scratch your entries prior to the deadline so we can create full competitive heats, sections and flights. There will be no scratch meeting at the site.  You can make new entries, change entries, update seed performances or scratch athletes/events until the final declaration date. Entries will be automatically seeded in appropriate flights, heats and sections once entry fees are received.  NO CHANGES ON THE DAY OF THE MEET.  

You are encouraged to look at the meet program up on the web Friday morning to be sure that all athletes are registered.  Please don't hesitate to contact us if you have any questions concerning participating in the meet.  Contact Eric Cogdill.

1. The entry page will open Monday, April 4, 2016 at 7:30 am.
2. Final Declaration will be Monday May 2, 2016 at 11:59 pm.
3. Entry Fees are Due Monday, May 2nd, 2016.
 
• Every person participating (including relays only) must be entered.
• Don't forget your alternates for relays. Seed times/performances should be included for all events. Please use performances that the athletes have achieved and not what you think they can achieve. This will help make sure that all heats are seeded as fairly and as accurately as possible.  All entries without performances will be assigned to slower sections after all others have been seeded. Please follow the recommended formats for entering seed performances as indicated by the examples listed on the right hand side of each seed entry box.
• Red boxes around seed performances indicates a bad format that needs to be fixed.

Entry Fees

  • An entry fee of ($10.00) per person must be received by the IATC prior to your team entries being seeded in appropriate heats, sections and flights. Entries after the closing date will be considered LATE ENTRIES and will be charged $20.00 per athlete, and will be placed in the slowest heat.

  • Pay online option: You can pay online with credit card 

  • Or pay by check made out to IATC and send to address listed below.


    Please send your entry fees to:

    Eric Cogdill
    IATC MS Meet Coordinator
  • 512 NE 47th St
  • Ankeny, Iowa
  • 50021

    • Please send your entry fees as soon as you declare your entries so there aren't any problems the day of the meet. 


IF we don't receive your entry fee by Monday, May 2nd, your athletes will be entered in the unseeded sections.

Awards

There will be two divisions: large school and small school divisions.
This is based upon the high school's classification in Track and Field.
  • 1-A and 2-A will make up the Small School division
  • 3-A and 4-A will make up the Large School division
1st and 2nd Place Team Plaques will be awarded to both the 7th & 8th grade divisions.
  • Scoring: 10-8-6-4-2-1 for both relays and individual events.
  • 1st - 6th Place medals for individual and relays will be awarded.
  • Only Coaches can pick up medals at the area specified at each meet site.
  • All of your team medals will be collected in an envelope to be picked up by the coach after the meet at the Awards Table.

Coach/Athlete Check-in Procedures

Upon arrival to the meet, Coaches and athletes will be directed to a gate for entry. Please pick up your team packet that will include 1 meet program including heat, lane and flight assignments and bracelets for the coach and participants. Bracelets must be worn in order to compete.
• Additional programs will be for sale at a cost of $3.00.
• We will have heat sheets posted on the entry web page prior to the meet so you can print out extras before you arrive.
• Please review the heat sheets to make sure we have all of your athletes listed. If there is an error, bring a copy of your final receipt and proof of entry you should have printed from the online entry system and we will correct the error.
• No team camps will be allowed on the infield.
• The meet announcer will make calls for athletes to check in for upcoming events but it is ultimately up to the athlete and coaches to keep an eye on what is happening on the track to properly time their warm-up as there will be no set schedule for individual events.
The meet will start promptly at 9:00 am with Field Events and 10:00 am with running of the 4 x 800m Relay. ALL EVENTS WILL BE FINALS.

Check each site for location of the Clerk of Course.  A general staging area will be set up on the infield and athletes will be set-up and directed to the appropriate starting line when the starter is ready.

When athletes are called to check-in, they will be lined up according to their lane assignment.

• Athletes will wear hip numbers. Instruction will be given to the athletes by the Clerk of Course.  Then they will be escorted directly to their blocks when the starter is ready for them.
• The athletes can assist the process by knowing their heat and lane assignments prior to checking in and paying close attention when their heat is called and possibly hold the blocks for the prior heat. 
Field event flights will proceed with lesser to stronger flights with exception of the long jump which will run open pit.

Please remind your athletes to wait until they are dismissed by the head finish judge at the completion of their races to help assist in accurate results.

Results: will be posted on the IATC website following the conclusion of the meet.

Equipment

Meet Management will provide starting blocks and throwing implements.

1/8" Spikes only please.


Weather Announcement

Please check the IATC web-page for weather related announcements concerning postponement or cancellation if inclement weather is imminent for the day. If the meet is canceled, there will be no make-up date.  As the date of the meet gets nearer a list of radio stations and TV stations will be listed to consult for cancellation as you travel to the meet.
• The sport of Track & Field is competed in all weather conditions and our first and utmost concern is for the welfare and safety of our young athletes and their families.
• The meet will be contested on the scheduled date and there will be no make- up dates.  All divisions will be competed unless Meet Management and IATC Executive Board determine the weather conditions cause a safety concern for the athletes, coaches parents and fans.  If event is cancelled by Meet Management (Waukee or Ames) and/or the IATC Executive Board (see Officers tab) there will be no refunds of entry fees.  Do not contact the meet coordinator regarding cancellation as he has no role in making it. All inquiries regarding cancellation policies received by the Meet Coordinator will refer the question party back to this paragraph.  

• If the meet is in progress and the weather turns severe, (damaging winds, thunder and lightning) the meet will be stopped and the athletes and their families will be asked to seek immediate shelter.  Following the passing of the severe weather, and the event areas are deemed safe for competition, the meet will continue.

T-Shirts

Souvenir T-shirts(Short/Long) and Hoodies will be available at the meet as long as supplies last.  Short sleeve tshirts($15.00), Long sleeve tshirts($20.00) and Hoodies($35.00)   Purchases can be made with Cash or Check.   

Concessions

Concessions will be available at the meet sites.


Meet Worker Volunteers

All efforts are being made to assemble an appropriate workforce through the local track & field communities. If you have someone with experience, i.e. an assistant coach or someone who works events at your home meets, not including parents of participants that would like to help out, please contact Marty Thomae 319-560-5518. Workers will be given a meet official t-shirt, a meal ticket and assigned where needed.  In the event that the meet is short of help, coaches will be asked to assist in things such as relay exchanges, hurdle setting, and block moving.

 

Order of Events

Please be aware of the progress of the meet so all will be ready to compete when the event is called.
Field event flights will proceed with lesser to stronger flights with the exception of the long jump which will run as an open pit.
  • 7th grade will precede 8th grade in all running event.
  • Heats and Sections will be run slow to fast.
  • Field Events to be run cafeteria style with an announced cut-off time.
9:00 a.m. - Field Events
  • 7th Grade Long Jump  (3 attempts)
  • 7th Grade Shot Put    (3 attempts)
  • 8th Grade Discus    (3 attempts)
  • 8th Grade High Jump (Boys) 
  • 7th & 8th Grade High Jump on 2 separate pits (Girls)
    • (Starting Height: Boys - 4'8" increasing by 2" until 3 jumpers remain.)
    • (Starting Height: 8th Girls - 4'4" increasing by 2" until 3 jumpers remain.)
    • (Starting Height: 7th Girls - 4'2" increasing by 2" until 3 jumpers remain.)
Remaining Field Events will start following the completion of the 9:00 start events.
  • 7th Grade High Jump (boys only - all girls begin at 9am sharp) 
    • (Starting Height: Boys - 4'6" increasing by 2" until 3 junpers remain.)
  • 7th Grade Discus  (3 attempts)
  • 8th Grade Long Jump (3 attempts)
  • 8th Grade Shot Put (3 attempts)
10:00a.m. - Track Events

• 4 x 800m Relay
• Shuttle Hurdle Relay

• 100 Meter Dash - Final
• Distance Medley Relay (200-200-400-800)
• 400m Dash
• 4 x 200m Relay
• 1500m Run-Girls/1600m Run-Boys
• 100m Hurdles - Final
• 200m Dash
• Sprint Medley Relay (100-100-200-400)
• 200m Hurdles
• 800m Run
• 4 x 100m Relay
• 4 x 400m Relay

 
 
 
 
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